Introduction
According to a study, 48% of enterprises’ operation costs are reduced through streamlining business processes.
What is streamlining? Streamlining is defined as a technique by which various processes of an organization are improved and enhanced. Streamlining a process can be done in several ways such as automation, by simplifying tasks as well as omitting unnecessary steps by using modern technology and techniques. To put it simply, streamlining is equivalent to optimization, assisting companies in making their operations more efficient so that the profits are maximised, and the costs are minimal.
Streamlining the exam processes refers to the optimisation of the examination processes so that energy and time can be saved. This also prevents errors and the need to duplicate work. The process of streamlining enhances the learning outcomes and helps in monitoring the progress of the students more efficiently. The tedious process becomes much easier as well as secure. It creates an authorization setting in which unique users get to access certain levels, keeping sensitive data safe and protected.
A simplified form filling for open exams is crucial as it impacts the experience, inclusivity as well as the accessibility of the students directly. This is particularly important for the open exams as the candidates come from different educational levels, backgrounds as well as technological proficiencies. Easy form filling in open examinations ensures user-friendliness and equal opportunities in the assessment procedure. AISECT Seva Kendra has introduced streamlining exam processes to make the form-filling processes easier and more convenient.
What are the challenges faced by traditional exam form-filling processes?
According to a study conducted, 26% of the universities were reported to availing online proctoring services.
The traditional exam form-filling processes are full of challenges that reduce the efficiency of the examination administration, creating obstacles for both organizers as well as the candidates. Some of the challenges offered by the traditional exam form filing processes are:
Paper-based process
The process is paper-based which requires manual handling. This increases the chances of errors and consumes a lot of time and energy. Apart from that, the increasing usage of paper impacts the environment negatively. Adapting to sustainable practices reduces the negative impact and minimises waste production.
Inadequate Technology Usage
The traditional methods do not use modern technological solutions and the lack of integration of the digital tools hinders the effectiveness of the exam administration.
Administrative burden
Due to the lack of digital advancement in the traditional form-filling processes, the administrative responsibilities increase which are not only time-consuming but also prone to errors.
Lengthy Procedure
Paper-based processes are a lengthy and time-consuming one. The paper-based process can take several months to administer the forms, collect them, and analyse the results. A lot of time is lost since the results are not received quickly.
Flexibility Constraints
The traditional forms are not flexible enough to meet the diverse needs of candidates from all over the world. this appears to be a significant disadvantage in the case of open exams as the candidates appearing in the examination are from various backgrounds and have diverse requirements.
How does AISECT Seva Kendra streamline exam processes for easy form filling?
Since 1985 AISECT, a Bhopal-based organization has been tirelessly serving remote regions, focusing on skill development, higher education, empowering people, promoting entrepreneurship and much more. AISECT has been serving for 37 years in semi-urban and rural areas while having a wide reach in 605 districts, 2100 blocks, 8550 Panchayats, 29 states and 4 territories. AISECT is responsible for improving the lives of over 50 lakh people with the help of innovative services and products.
AISECT Seva Kendra offers B2C (Business to Consumer) and G2C (Government to Consumer) services to the residents of India. AISECT Seva Kendra aims to provide digital services to all the citizens of India to enhance the nation’s growth by integrating with private businesses, government departments and other organizations related to recruitment, academics, online assessments and so on.
The students of classes 10 and 12 of Madhya Pradesh State Open School are allowed to fill out the registration form as AISECT Seva Kendra offers the MP Form filling service. There are five different form-filling options offered by the service of AISECT Seva Kendra and these services are available in the selected AISECT centres located in the Block and Panchayat levels. Further assistance by the call centres of AISECT Seva Kendra is provided to help with the form-filling process as well as send SMS and call reminders to the candidates regarding form-filling deadlines.
Benefits of ASK’s Streamlined Exam Processes
- • User-friendly System
- • Flexible and cost-effective
- • Integrated Customer Support
- •Technologically Advanced
- •Time efficiency
- • Errors are Reduced
Conclusion
AISECT Seva Kendra has been committed to providing an easy form-filling system and a streamlined exam process for open examinations for a long time. Integrated with technological advancements, the user-friendly system has helped in addressing various challenges related to paper-based processes. AISECT Seva Kendra has focused on the diverse needs of the students in open examinations which helped in providing equal opportunities to candidates with different backgrounds and requirements. Additionally, AISECT Seva Kendra has an integrated customer support system that assists candidates throughout the process of form-filling. The guidance and timely reminders qualify as a comprehensive process and also help in reducing errors. The streamlined exam process integrated by AISECT Seva Kendra ensures easy form-filling as well as empowerment across diverse communities.
